NPM 061-2012

Requesting Entity: Office of the President

Issues Concern: Procurement of Printing Service for Judicial Forms for Certificates of Title



Whether the Land Registration Authority (LRA) may be granted an exemption from GPPB Resolution No. 05-2010, in connection with the procurement of printing services for judicial forms for certificates of title to real properties.

Accountable forms of LRA are included in the list of specialized types of accountable forms set forth in Paragraph B, Annex "A" of GPPB Resolution No. 05-2010. Thus, the printing of LRA judicial title forms which are specialized and with sensitive high quality/volume requirements, shall only be undertaken by the three RGPs, namely: the BSP, NPO, and APO.

[T]he Government Procurement Policy Board (GPPB) is not legally authorized to grant exemptions from the implementation of RA 9184 and its Implementing Rules and Regulations (IRR). x x x Hence, GPPB could not grant the BSP with the exclusive authority to print judicial title forms, to the exclusion of NPO and APO, and exempt the LRA from the strictly complying with GPPB Resolution No. 05-2010.

We note however that since the BSP, NPO, and APO are all government agencies, the risk of probable improper and unauthorized disclosure of the technical specifications and security features of judicial title forms is minimized. Any risk of probable improper and unauthorized disclosure may be neutralized by ensuring that the RGPs maintain the necessary level of discretion to protect the integrity of the specifications through coordination with the Presidential Communications Operations Office (PCOO), which has oversight functions over the RGPs, for the purpose of formulating rules and guidelines to such effect.