NPM 015-2011

Requesting Entity: National Research Council of the Philippines

Issues Concern: Ranking for Purposes of Designation to the Bids and Awards Committee



Inquiry as to what constitutes third ranking positions at the NRCP to determine who among its personnel are qualified to serve as Chairperson of the Bids and Awards Committee (BAC).

Section 11.2.2 (a) of the IRR prescribes that the BAC Chairperson must be at least a third ranking permanent official of the procuring entity. In this regard, the determination of the ranking of positions based on the approved plantilla position lies within the concerned procuring entity.

Reckoning from the highest position in the plantilla, the procuring entity may identify which positions are qualified for membership in the BAC. Among the factors that may be considered in establishing the ranking are the organizational structure, salary grade allocation, nature of work, degree of responsibility, and classification and functional relationship of positions.

Based on the established ranking of positions, the procuring entity may designate any personnel occupying at least a third ranking position as its BAC Chairperson. However, the designation of the BAC Chairperson is subject to the disqualifications provided in Section 11.2.5 of the Implementing Rules and Regulations of Republic Act 9184 and Commission on Audit Circular 2003-004, i.e., Head of the Procuring Entity, Approving Authority, and Chief Accountant and its staff.