NPM 023-2010

Requesting Entity: Southern Leyte State University - Tomas Oppus

Issues Concern: Definition of Ordinary or Regular Office Supplies



Whether all kinds of office supplies and equipments, such as chairs, tables, computer/information technology accessories may be considered ordinary or regular office supplies which can be purchase through shopping.

"Ordinary or regular office supplies" is defined under Section 52.1 of the IRR as supplies, commodities, or materials, which, depending on the procuring entity's mandate and nature of operations, are necessary in the transaction of its official business and consumed in the day-to-day operations of the procuring entity.

Section 2 of RA 9261 prescribes the general mandate of Southern Leyte State University: It is to primarily provide advance education, higher technological professional instruction and training in trade, fisheries, agriculture, forestry, science, education, commerce, engineering and related courses. It shall also undertake research and extension services, and provide progressive leadership in these areas of specialization.

From the foregoing, it is our considered opinion that chairs, tables, and computers may be considered ordinary or regular office equipment of Southern Leyte State University. Being an educational institution, we believe that these equipment are necessary in the transaction of its official businesses and used in its day-to-day operations.