NPM No. 103-2017

Requesting Entity: Ms. Ciara Lidasan

Issues Concern: Method of Procurement



1.    What procurement method can be you used to satisfy the Philippine Government Electronic Procurement System (PhilGEPS) requirements?

For Competitive Bidding, Limited Source Bidding and Negotiated Procurement under Two Failed Biddings modality, the required proof shall be in the form of PhilGEPS Certificate of Registration and Membership pursuant to Sections 25.2 in relation to Sections 8.5.2 and 54.6 of the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184, while only a PhilGEPS Registration Number, as a condition for award of the contract, is required in certain identified alternative methods of procurement under Section 54.6 of the 2016 IRR on the limitations provided in the delegated authority.

The procuring entity may consider resorting to any Negotiated Procurement Modality, such as Small Value Procurement, under Section 53.9 of the IRR of RA 9184, taking into account that the Approved Budget for the Contract (ABC) of the agency for the procurement of `kuliglig`, `bao-bao` and floating tiller to be distributed to farmers, is in the amount not exceeding 300,000.00.

2.    Is there a sample Request For Quotation (RFQ) on farm machineries that you can use as guide?

While there is no prescribed template or standard form for the RFQ, the RFQ must indicate the specification, quantity, ABC, and other terms and conditions of the item to be procured pursuant to Section 3(a) of the Guidelines, and prescribe the manner by which price quotations shall be submitted i.e., by sealed or open quotation.