2017-12-20

NPM No. 035-2017

Requesting Entity: Commission on Elections (COMELEC)

Issues Concern: Small Value Procurement; Repair and/or Maintenance of Government Vehicles

Details

For purchases costing only One Thousand Pesos (₱1,000.00) through Negotiated Procurement - Small Value Procurement (SVP) under Section 53.9 of the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184, is there a need for the submission of documentary requirements, specially, the Omnibus Sworn Statement, which requires notarization?

The GPPB recently approved amendments² (effective 5 December 2017) to the documentary submissions for Negotiated Procurement - SVP under Appendix A of Annex “H” of the 2016 IRR. Consequently, Income or Business Tax Returns shall be required only for procurement projects with an approved budget for the contract (ABC) above ₱500,000.00 and the Omnibus Sworn Statement shall be required only for procurement projects with an ABC above ₱50,000.00.

Accordingly, from 28 October 2017 up until 4 December 2017, the Omnibus Sworn Statement shall be required for Negotiated Procurement - SVP regardless of the amount of ABC. From 5 December 2017 onwards, the Omnibus Sworn Statement shall be required only for procurement projects with ABC above ₱50,000.00.

Aside from Competitive Bidding, is Negotiated Procurement - SVP the appropriate mode of procurement for the repair/maintenance of government vehicles?

Repair and/or maintenance of government vehicle can be undertaken through Negotiated Procurement - SVP if the Procuring Entity can establish compliance with the requirements under Annex “H,” Sections 48 and 53.9 of the 2016 IRR of RA 9184.