2017-12-20

NPM No. 033-2017

Requesting Entity: Mr. Kit Lopez

Issues Concern: Completeness of Purchase Order

Details

Whether the Purchase Order (PO) issued by Northern Luzon Polytechnic State University (NLPSU) is a valid PO since it does not indicate the Scope of Work, and has no details on the specific quantities of materials to be used.

Jurisprudence provides that a PO, by itself, is an offer to buy, and a meeting of minds thereon “takes place when the vendor receive[s] the PO, agree[s] to its terms and act[s] upon it.”¹ Thus, it must be emphasized that the PO must be clear as to the desired requirements found in the Bidding Documents, such that it should provide for the scope of work; bill of materials or bill of quantities; and, terms of payment as required in the Bidding Documents, so that it is complete.