NPM No. 009-2017

Requesting Entity: Bureau of Internal Revenue (BIR) Revenue Region No. 6 - Manila

Issues Concern: Bid Form



Whether the failure to indicate the sub-total and amount in words and figures in the Bid Form (Bid Price Form) may be a ground for the disqualification of a bidder.

Based on Section 32.2.1(a) the Revised IRR of RA 9184, a bid will be considered incomplete, non-responsive and automatically disqualified if it does not indicate the bid price in all of the required items in the Bidding Documents. The completeness of the bid therefor depends on whether a bid price is offered in all of such required items in the Schedule of Prices. For purposes of evaluation, apart from the unit prices, bids shall also reflect other details such as the sub-total of grouped items, and total of all items written in words and figures.

Pointedly, under Section 32.2.3(c) of the 2016 Revised IRR of RA 9184, in case of discrepancies, the actual sum of prices of component items shall prevail over the stated total price. Accordingly, even in the absence of stated sub-total and the corresponding amount in words and figures in the Schedule of Prices, and provided that the bid is complete, as explained above, detailed bid evaluation may continue. The procuring entity may use the actual sum of prices of component items for purposes of evaluation and determination of the bidder with the Lowest Calculated Bid (LCB) during the Bid Evaluation stage.