NPM No. 139-2016

Requesting Entity: Zamboanga City State Polytechnic College (ZCSPC)

Issues Concern: Procurement by Lot



Whether the materials for the assembly of a machine under one procurement project may be purchased from different suppliers due to the impossibility of purchasing it from only one supplier.

We answer in the affirmative. We wish to inform you that procurement of projects by lot is a recognized mechanism under existing government procurement rules. Section 21.1(b) of the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184 and the Philippine Bidding Documents (PBDs) for the Procurement of Goods, particularly Clause 1.2 of the Instructions to Bidders (ITB) and the corresponding Bid Data Sheet (BDS) provision, requires Procuring Entities (PEs) to provide the name, identification, and number of lots specific to the bidding.

[P]rocurement by item/lot is recognized and supported under RA 9184 and its IRR, as well as its associated issuances, and may be adopted by PEs by specifying the details of each item/lot in the bidding documents. In the case of ZCSPC, it may identify several items/lots to be procured under one procurement activity and consequently award each item/lot to different suppliers under different contracts.