NPM No. 138-2016

Requesting Entity: Provincial Office of Negros Oriental

Issues Concern: Authority of the BAC Secretariat to Sign Documents



Whether the Bids and Awards Committee (BAC) Secretariat can sign documents on behalf of the BAC Chairperson, in case of the latter’s absence; and if so, who will give the proper authorization.


[T]he authority of the BAC Secretariat, particularly its Head, to sign procurement-related documents should be confined to those that are within the scope of its duties and responsibilities under RA 9184 and its IRR, and should exclude those that require the exercise of discretion, consent or approval on matters under the jurisdiction of a different authority. For those documents that are within the jurisdiction of the Chairperson to act, approve and/or sign, it would be more prudent to have the Vice-Chairperson to act, approve and/or sign such documents in the absence of the originally designated Chairperson.