NPM No. 132-2015

Requesting Entity: National Food Authority (NFA)

Issues Concern: Custodian of Procurement Records



Which office should take the custody of the original documents pertaining to successfully procured projects and other documents related to procurement undertaken by the Bids and Awards Committee (BAC)

Section 14.1(d) of the revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184 provides that the BAC Secretariat shall take custody of procurement documents and other records.

Per Clause 20.3 of the Instructions to Bidders and Bid Data Sheet of the Philippine Bidding Documents, the BAC has the discretion as to how many original documents and copies thereof should be submitted by bidders. Accordingly, if the BAC has required only one (1) original copy of bidding documents, the BAC Secretariat shall retain the same as its official custodian.