NPM No. 046-2015
Requesting Entity: XQZ Builders
Issues Concern: Pre-bid Conference
1. Difference in calendar days between Pre-bid Conference and the Submission and Opening of Bids is less than twelve (12) calendar days
The pre-bid conference shall be held at least twelve (12) calendar days before the deadline for the submission and receipt of bids, or in case a longer period for the preparation of bids is necessary, the pre-bid conference shall be held at least thirty (30) calendar days before the deadline for the submission and receipt of bids.
The identified timeline between the pre-bid conference and the day of the opening of bids must be complied with to allow the prospective bidders to study and review the requirement of the Procuring Entity, and for them to be able to submit a responsive bid.
2. Legality of stopping the issuance of bid documents before the pre-bid conference
[T]he issuance or sale of the bidding documents should not be stopped or withheld before the pre-bid conference, but should continue, without any interruption, from the time the Invitation to Bid is first advertised/posted until the deadline for the submission and receipt of bids in accordance with Section 17.3 of the IRR of RA 9184.