NPM No. 027-2015

Requesting Entity: Provincial Government of Southern Leyte

Issues Concern: Printing of Accountable Forms



Whether a Local Government Unit (LGU) can contract private printers in the procurement of printing services for customized accountable forms.

[F]or printing services involving Accountable Forms, procuring entities are required to source such service from any of the three (3) Recognized Government Printers (RGPs) through an Agency-to-Agency Agreement pursuant to Section 53.5 of the revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184.

Resort to private printers for printing services involving Accountable Forms is possible only when there is a determination by the Presidential Communications Operations Office (PCOO) that no RGP can undertake the printing services due to - 1) time constraints; and 2) equipment limitations.

Thus, the procuring entity should inquire from the PCOO whether no RGP can undertake the printing services for its Accountable Forms requirements before it can engage the services of private printers. Absent such a determination from the PCOO, the procuring entity should secure the printing services of any of the 3 RGPs.