Government Procurement Policy Board
Technical Support Office (GPPB-TSO) |
| The GPPB, being an inter-agency body composed of top level public officials, is supported by its very own Technical Support Office (TSO) to provide support in the performance of its duties and responsibilities, particularly in spearheading the implementation of public procurement reform initiatives in the Philippines (Sec. 63.2, Implementing Rules and Regulations of Republic Act 9184). |
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| Functions of TSO |
| The TSO provides research, technical and administrative support to the GPPB (Sec. 63.3, IRR of RA 9184), including: |
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- Research-based procurement policy recommendations and rule-drafting;
- Development and updating of generic procurement manuals and standard bidding documents/forms;
- Management and conduct of training on procurement systems and procedures;
- Evaluation of the effectiveness of the government procurement system and recommendation of improvements in systems procedures;
- Monitoring the compliance to the Act and assisting procuring entities improve their compliance;
- Monitoring the effectiveness of the Government Electronic Procurement System (G-EPS); and
- Secretariat support.
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| Structure, Duties and Responsibilities |
| The GPPB-TSO is organized into strategic groups based on responsibility areas covering its function as technical and administrative support to the GPPB. The following are the duties and responsibilities of each group: |
| Legal and Secretariat Division |
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- Conducts research studies for procurement policy recommendations to GPPB;
- Issues non-policy opinions in response to requests by government agencies/procuring entities, and private entities;
- Drafts policy opinions for issuance by the GPPB in response to requests by government agencies/procuring entities and private entities;
- Manages and operates GPPB-TSO “help-desk”;
- Updates on RA 9184 Handbook, Philippine Bidding Documents (PBDs), Generic Procurement Manuals (GPM), Sample Forms and Frequently Asked Questions (FAQs) handbook;
- Reviews government contracts involving an amount of at least P500 Million to be procured using alternative methods of procurement (E.O. 423);
- Provides technical support to special projects/studies on procurement reforms;
- Provides the following secretariat support to regular meetings of the GPPB, IATWG, GRC, and other procurement related meetings:
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- Prepares resolutions, circulars, and memoranda to be promulgated by the GPPB;
- Prepares meeting agenda and minutes of meeting; and
- Convenes monthly meetings for GPPB, IATWG, etc.
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| Performance Monitoring Division |
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- Evaluates the effectiveness of the government procurement system and the procurement reform program;
- Monitors compliance by Government agencies with procurement laws, rules and regulations;
- Monitors compliance to anti-graft mechanism (EO 662);
- Monitors/Maintains database of proposed and concluded public sector contract regardless of amount involved (EO 662-A);
- Gathers and analyzes data on complaints against government agencies regarding violations of RA 9184 and its IRR-A and other procurement laws and regulations;
- Monitors performance and effectiveness of the PhilG-EPS;
- Monitors/Compiles agencies’ Annual Procurement Plans (APPs) and Procurement Monitoring Reports (PMRs);
- Coordinates and liaises with other oversight bodies and agencies, civil society and NGOs on procurement reform implementation and initiatives;
- Provides the following secretariat support for the Procurement Transparency Group (PTG):
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- Prepares PTG recommendations/reports/findings for the GPPB;
- Prepares meeting agenda and minutes of meeting; and
- Convenes regular PTG meetings;
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| Capacity Building Division |
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- Developments / Implements regular nationwide procurement training programs for procurement officials/personnel;
- Manages the implementation of the Professionalization Program for Public Procurement Practitioners;
- Establishes / Implements a procurement course and certificate program;
- Monitors / Coordinates trainings conducted by authorized trainors nationwide;
- Prepares / Conducts training need assessment for procurement officials/personnel;
- Conducts survey on the effectiveness of training programs;
- Updates training modules/tools;
- Provides resource speaker/lecturer on procurement law;
- Assists procuring entities through conduct of training programs, improve their compliance on RA 9184 and its IRR; and
- Maintains database of trained agencies and procurement officials.
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| Information Management Division |
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- Prepares and updates strategic communication plan for GPPB-TSO;
- Implements communication strategies/programs that reflect and support government’s procurement reform program;
- Conducts information dissemination and strategic media campaign on procurement reform program;
- Develops information materials/communication tools (i.e. print, broadcast, and electronic) to increase awareness of general public on government procurement reform;
- Develops a system of information exchange/networking with different stakeholders;
- Manages publication of GPPB issuances to newspaper, official gazette, UP Law Center and GPPB- TSO website;
- Manages and updates online listings of suspended and blacklisted contractors/suppliers; and
- Maintains GPPB-TSO website.
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| Administrative and Financial Unit |
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- Provides administrative assistance to the Executive Director;
- Provides all administrative needs of GPPB – TSO;
- Provides administrative support to special projects/studies on procurement reform;
- Maintains GPPB-TSO files/documents; and
- Manages records center operations.
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| Operating for more than a year, the TSO is fully
operational and performing all the functions discussed
above. Its staffing is based upon the principle
that an organization is able to operate successfully
and efficiently, not by the sheer number of employees,
but upon the establishment of proper internal
systems and procedures implemented by a handful
of fully trained and capable individuals. |
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| Functional Chart |
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